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Janitorial Services at Various City Locations <br />September 17, 2024 <br />Page 2 <br />The Request for Proposals (RFP) No. 24-076 was issued on June 4, 2024 on the City's <br />online bid management publication system, PlanetBids. A summary of vendor <br />participation is as follows: <br />219 <br />Vendors notified <br />31 <br />Santa Ana vendors notified <br />61 <br />Vendors downloaded the bid packet <br />14 <br />Bids received <br />1 <br />Bid received from Santa Ana vendors <br />Proposals were solicited, opened on July 2, 2024, and evaluated. Fourteen (14) <br />proposals were submitted by the RFP deadline and 11 were determined to be <br />responsible, responsive to the specifications, and met the City's requirements. The <br />proposals submitted Coastal Building Services, Inc., So Cal Cleaner, and UBM <br />Enterprises, Inc. were deemed non -responsive due to submitting a proposal without <br />required documents specified in the RFP. An evaluation committee reviewed and rated <br />the proposals according to the criteria listed in the RFP. The results of the evaluation <br />are as follows: <br />Firm <br />Location <br />Rank <br />Valley Maintenance Corporation <br />Santa Fe Springs, CA <br />1 <br />ABM Industries, Inc. <br />Tustin, CA <br />2 <br />Universal Building Maintenance, LLC <br />Santa Ana, CA <br />3 <br />Jonco West <br />Corona, CA <br />4 <br />Guaranteed Janitorial Service, Inc. <br />Chino, CA <br />5 <br />CCS Facility <br />San Diego, CA <br />6 <br />Pride Industries One <br />Roseville, CA <br />7 <br />Uniserve Facilities Services <br />Commerce, CA <br />8 <br />JJ Property Maintenance Network, Inc. <br />Pasadena, CA <br />9 <br />Premier Property Preservation <br />West Hill, CA <br />10 <br />Mission Building Services <br />Riverside, CA <br />11 <br />Staff recommends awarding an agreement to the highest ranked firm, Valley <br />Maintenance Corporation (Exhibit 1), that has the expert skills, knowledge, and <br />experience to accomplish the City's objective to provide clean facilities for both the <br />public and City staff. <br />ENVIRONMENTAL IMPACT <br />There is no environmental impact associated with the action. <br />FISCAL IMPACT <br />Funds are budgeted and available in FY 2024-25 for this expenditure. Funds will be <br />budgeted in future fiscal years for City Council consideration. <br />