Item 17 - Construction Contract to PCN3, Inc. for the Newhope Library

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Newhope Library Modernization and Delhi Library Branch Improvements September 17, 2024 Page 4 considered project savings and are returned to the respective fund balance upon close out of the project. In addition to the Construction Contract Bid Amount, Staff requests that City Council allocate and authorize a project contingency budget equal to 10% of the Contract Bid Amount. The recommended contingency budget will allow Staff to execute contract change orders in the event unexpected conditions arise or if additional work is required to effectively deliver the project. As indicated in the Cost Analysis (Exhibit 4) and as summarized in the table below, the estimated total construction delivery cost of the project is $9,132,303. Project Item Total Construction Contract Bid Amount $8,215,533 Construction Administration $95,217 Inspection $0 Griffin Structures Testing $0 Griffin Structures Project Contingencies $821,553 Total Estimated Construction Delivery Cost $9,132,303 USA Shade Structures, Inc. Shade Structures, Inc. dba USA Shade & Fabric Structures ("USA Shade") is a full - service design/build fabric shade structure manufacturer. USA Shade will design and build a 20 x 30-foot cantilever shade structure to be installed in the Newhope Library patio. The patio is being improved as part of the Newhope Library Modernization Project and will offer additional security and functionality improvements to this important branch library. The new shade structure will replace an antiquated pergola that currently provides very little shade protection and offers an easy way for trespassers to climb and access the building's roof. The new shade structure will eliminate the climbable beams at the top of the existing pergola and replace it with a durable fabric canopy that will provide the area with more shade for the community to enjoy library materials, programs, and services. USA Shade provides its services via Sourcewell, a cooperative government purchasing agency offering competitively solicited and awarded contracts. Santa Ana City Municipal Code Section 2-807 authorizes the City to purchase against contracts awarded by any public agency employing a competitive bid process. Since the City of Santa Ana is a Sourcewell member, it can obtain competitive pricing and services from USA Shade in accordance with Sourcewell Contract No. 010521-LTS-6. City staff opted to procure this custom shade structure separately from the larger Newhope Library Modernization scope, due the item having a longer lead time and because USA Shade is currently a