Item 17 - Construction Contract to PCN3, Inc. for the Newhope Library

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Newhope Library Modernization and September 17, 2024 Page 5 Delhi Library Branch Improvements Sourcewell vendor that successfully delivered the design and build of the existing Children's Patio shade structures at the Main Library. Staff recommends awarding an agreement to USA Shade for the design and build of a 20-foot by 30-foot cantilever shade structure at the Newhope Library (Exhibit 5). ENVIRONMENTAL IMPACT Pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review pursuant to Sections 15301(a) and 15301(d) of the CEQA Guidelines for projects consisting of interior and exterior alterations, as well as restoration or rehabilitation of structures, facilities, mechanical equipment, and windows. The proposed project continues to meet these parameters of the CEQA Guidelines, and Categorical Exemption Environmental Review No. ER-2024-34 was filed for Project 22- 1381 on May 7, 2024. (Exhibit 6) FISCAL IMPACT As indicated in the Cost Analysis, the estimated total construction delivery cost of the project (22-1802, 23-7540, 22-1382) is $9,132,303. Funding within Funds 181, 011, 012, 152, and 135 will be presented to City Council for approval of carry forward to FY 24-25 (Exhibit 7) as part of the citywide carry forward process. Any remaining balances not expended at the end of the fiscal year will be presented to City Council for carry forward to FY 2025-26. Funding within Fund 152 is derived from a California State Library Building Forward Grant for the Newhope Library Modernization Project. The Library has received and appropriated the first grant payment for construction in the amount of $532,722. The Library can submit claims for the remaining construction funds in the amount of $532,723 once the project moves forward. The proposed contract authorizes staff a maximum of 10% in contingencies for construction contract change orders. Staff will return to the City Council for authorization and appropriation of additional contingency if necessary. The following table summarizes the funds budgeted for expenditure to deliver the construction of this project: Accounting Fiscal Unit - Account Fund Accounting Unit, Amount Year No. Description Account No. Description Project No. Budget Available via Proposed Carry Forward to FY 24-25 18111013- American ARPA — Library, Buildings 2024-25 66200 Rescue Plan & Building Improvements $3,165,533 (22-1382) Act (ARPA)