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4.4.4. A explanation of: <br />♦ Any price protection via a cost of living escalation cap on future <br />service/maintenance costs? <br />♦ Any credit for hardware/software investment towards product upgrades and <br />new products? <br />Any minimum discount for future hardware/software purchases, or product <br />upgrades or new products? <br />♦ Is quoted pricing protected, and if so, for how many months? <br />♦ Are subsequent reductions in manufacturer's suggested list price (MSLP) to <br />be prorated on quoted pricing during the price protectperiod? <br />4.5 Exceptions: <br />Proposers should be very clear to indicate any exception to any aspect of the City RFP. <br />5. Proposal Evaluation and Candidate Vendor Selection <br />5.1. Proposals will be evaluated by a team of City staff on the responses to the above <br />minimum proposal inputs. <br />5.2. Proposal inputs will be scored on the following weight criteria: <br />Area <br />Maximum Possible Points <br />Technical proposal <br />30 <br />Pilot Proof of Concept Demo proposal <br />30 <br />References <br />10 <br />Cost proposal <br />20 <br />Overall quality of proposal <br />10 <br />Total Possible Points <br />100 <br />5.3. Upon selection of a vendor, a recommendation will be made to the City Council to <br />authorize the City Manager to negotiate and to enter into an agreement with that <br />vendor (see sample which follows). Should the negotiations not lead to a satisfactory <br />agreement, the City is under no obligation to execute a contract. <br />5.4. The elapsed time for the selection process ending in an agreement typically takes <br />several months due to regulatory procedures which must be adhered to. <br />5.5. IMPORTANT NOTICE Prior to any order for system/product or performance of service, <br />the vendor must submit the following and have them accepted by the City Attorney's <br />Office: <br />5.5.1. Insurance forms (see Appendix E) <br />5.5.2. Proof of Workers Compensation (see Appendix E) <br />5.5.3. Proof of City Business License (by City Code, there is a mandatory <br />requirement that all vendors have a current City Business License. Information <br />on Business Licenses can be obtained from the City's Customer Services unit <br />at 714-647-5448.) <br />Page 6 of 18 <br />