Item 12 - Agreement with Evergreen Solutions, LLC for Classification and Compensation Study

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Human Resources Department www.santa-ana.org/human-resources Item # 12 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report October 1, 2024 TOPIC: Classification and Compensation Study Services AGENDA TITLE Agreement with Evergreen Solutions, LLC for Classification and Compensation Study Services (Specification No. 24-081) (General Fund and Non -General Fund) RECOMMENDED ACTION Authorize the City Manager to execute an agreement with Evergreen Solutions, LLC to provide classification and compensation study services for a term of one year, which will expire September 30, 2025, in an amount not to exceed $128,500 (Agreement A-2024- XXX). GOVERNMENT CODE 484308 APPLIES: Yes DISCUSSION The purpose of the study is to review the City's compensation of employees as it relates to the City's comparative labor market as well as determining appropriate benchmark classifications for future studies. There have been a significant number of requests for classification review, as well as difficulty in recruiting for some positions due to low wages. The results of the study will assist the City in making decisions that affect recruitment, retention, operational efficiency, and labor relations. The Human Resources Department worked with representatives from each affected union (CASA, SAMA, and SEIU) to select a qualified vendor to conduct a citywide compensation study. While only the SEIU MOU includes a provision for conducting a study, the classifications for other bargaining groups who also have not had a study done in recent years will be included. Request for Proposals (RFP) No. 24-081 was issued on June 13, 2024 on the City's online bid management and publication system. A summary of vendor participation and results is as follows: 721 Vendors notified 0 Santa Ana vendors notified 24 Vendors downloaded the RFP packet