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Enterprise Land Management System Software and Implementation Services <br />October 1, 2024 <br />Page 3 <br />of an open and competitive bidding process that meets the City's requirements. The first <br />action of this agenda item is to approve the Accela Subscription Services Agreement <br />(Exhibit 1) and authorize purchases of Accela software subscription licensing, support, <br />and training through Carahsoft Technology Corp. (Exhibit 3) <br />In addition to system licensing, the City requires an implementation partner to assist <br />with the system configuration, data migration, interface development, report <br />development, training, and technical support of the Accela Civic Platform. On June 27, <br />2024, the City issued RFP No. 24-087A for Accela Civic Applications Implementation <br />Services on the City's online bid management and publication system. A summary of <br />vendor participation and results is as follows: <br />1,009 Vendors notified <br />0 Santa Ana vendors notified <br />23 Vendors downloaded the RFP packet <br />3 Proposals received <br />Proposals were solicited, opened on July 17, 2024, and evaluated. The three proposals <br />submitted by the RFP deadline were all determined to be responsive to the <br />specifications and met the City's requirements. A selection team consisting of staff from <br />the IT Department, Planning and Building Agency, and Public Works evaluated the <br />proposals and recommend awarding an agreement to IK Consulting, LLC, the best <br />suited vendor. Proposing firms' rankings according to the criteria listed in the RFP are <br />as follows: <br />Vendor Name <br />Location <br />Rank <br />IK Consulting <br />Tucson, AZ <br />1 <br />TruePoint Solutions <br />Loomis, CA <br />2 <br />Br ne Software Technologies <br />Chesterfield, MO <br />3 <br />The second action on this agenda item is to approve an agreement with IK Consulting <br />to serve as the implementation partner for the Accela Civic Platform. (Exhibit 2) <br />ENVIRONMENTAL IMPACT <br />There is no environmental impact associated with this action. <br />FISCAL IMPACT <br />Funding is available in the FY 2024-25 Planning & Building Agency —Permit & Plan <br />Check, accounting unit 01116530, Public Works - Development Engineering, <br />accounting unit 10117605, and American Rescue Plan Act accounting unit 18120013. <br />Future fiscal year funding will be included in the proposed budgets for City Council <br />consideration. The following table is an estimate of the account distribution by fiscal <br />