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Finance and Management Services <br />www.santa-ana.org/finance <br />Item # 9 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br />Staff Report <br />October 1, 2024 <br />TOPIC: Bottled Water and Related Products <br />AGENDA TITLE <br />Citywide Purchase Order with DS Services of America, Inc. dba Primo Water North <br />America for Bottled Water and Related Products (Specification No. 24-093) (General <br />Fund and Non -General Fund) <br />RECOMMENDED ACTION <br />Award citywide purchase order to DS Services of America, Inc. dba Primo Water North <br />America for bottled water and related products for a term beginning on October 2, 2024 <br />and expiring February 29, 2028, in an annual amount not to exceed $50,000. <br />GOVERNMENT CODE 484308 APPLIES: No <br />DISCUSSION <br />The Purchasing Division establishes annual citywide purchase orders with vendors that <br />provide services and materials required by City Agencies on a recurring basis. The City <br />currently provides bottled water and related products for staff working in the field, as <br />well as for various public -facing meetings and events. <br />The City's Stores facility closed on June 30, 2024 and each City department will now <br />procure, store, and distribute bottled water to their staff working in the field. Bottled <br />water was previously provided by Stores and is required for daily operations. Other City <br />departments require bottled water to provide at various community meetings and <br />events. To facilitate these recurring procurements on an as -needed basis, establishing <br />a citywide purchase order would allow each Agency to order bottled water against an <br />established contract and ensure sufficient resources are readily available for staff. The <br />need for bottled water historically fluctuates depending on weather conditions and <br />number of planned events and meetings. With Primo Water North America, City <br />departments are able to create accounts for their locations and schedule regular and <br />special deliveries. <br />Santa Ana City Ordinance No. NS-3041 authorizes the City to purchase against <br />contracts from any public agency utilizing a competitive bid process. County of Orange, <br />a cooperative government purchasing agency, awarded a contract to DS Services of <br />