Laserfiche WebLink
CITY OF SANTA ANA <br /> general description of the deliverables, implementation plan, and timeline. <br /> f. References: Attachment B — References shall be submitted for similar projects <br /> performed for state and/or similar government clients. <br /> II. Cost Proposal <br /> Proposers shall include completed STAFFING LEVELS and FEE SCHEDULE forms <br /> (EXHIBIT III-IV) in their Fee Proposals. Pricing instructions should be clearly defined to <br /> ensure fees proposed can be compared and evaluated. Cost Proposal must include a <br /> payment schedule if applicable. City reserves the right to negotiate compensation and/or <br /> payment schedule prior to award of any resulting agreement. <br /> The City shall not provide reimbursement for travel-related expenses, mileage, parking, <br /> lodging, meals, incidental fees, insurance, freight/shipping and handling/delivery, and any <br /> other business expenses, supplies and materials related to providing services as <br /> specified herein. Additional costs will not be considered and will not be reimbursed by the <br /> City, therefore, such costs must be absorbed in Proposer's cost proposal fee structure. <br /> Any language related to travel reimbursement shall be stricken from the document by the <br /> City and if not stricken, shall be deemed invalid. <br /> If providing hourly rate sheets, Proposer shall not include rate ranges or averages. <br /> Proposals shall be valid for a minimum of one hundred eighty (180) days following <br /> Proposal deadline. The cost for developing the Proposal is the sole responsibility of the <br /> Proposer. All Proposals submitted become property of the City. <br /> H. PROTEST PROCEDURES <br /> Only respondents who have actually submitted a proposal may file a "protest"to an RFP with the <br /> City's Purchasing Department. In order for a Proposer's protest to be considered valid, the protest <br /> must: <br /> 1. Be filed in writing before 5:00 p.m. of the 5th business day following the posting of RFP <br /> Results/Notice of Intent to Award on the City's online bidding system; <br /> 2. Clearly identify the specific irregularity or accusation; <br /> 3. Clearly identify the specific City staff determination or recommendation being protested; <br /> 4. Specify, in detail, the grounds of the protest and the facts supporting the protest; and <br /> 5. Include all relevant, supporting documentation with the protest at time of filing. <br /> If the protest does not comply with each of these requirements,it will be rejected as invalid. If the protest <br /> is valid, the City's Purchasing Manager, or other designated City staff member, shall review the basis <br /> of the protest and all relevant information. The decision from the Purchasing Manager, or her/her <br /> designee, is final and no further appeals will be considered. <br /> VIII. CERTIFICATIONS (ATTACHMENTS) <br /> In addition to the SOQ, Narrative/Technical Proposal, and Cost Proposal, the following forms, <br /> included in this RFP, shall be signed and included as part of the proposal submittal package: <br /> City of Santa Ana RFP 24-076 Page 8 of 73 <br />