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Aggregate Purchase Order Contracts for Fire Hydrants and Hydrant Parts <br />October 15, 2024 <br />Page 2 <br />4 <br />5 <br />9 <br />9 <br />225 Vendors notified <br />18 Santa Ana vendors notified <br />17 Vendors downloaded the bid packet <br />4 Bids received <br />3 Bids received from Santa Ana vendors <br />Bids were solicited, opened on May 28, 2024, and evaluated (Exhibit 1). Four bids were <br />submitted by the IFB deadline, and three were determined to be responsive to the <br />specifications and met the City’s requirements. The bid submitted by S-J Supply Co. <br />Inc. was deemed non-responsive as it did not meet the requirements of the IFB. The <br />bids submitted by Core & Main LP and Ferguson Enterprises, LLC were determined to <br />be the lowest, responsible, and responsive to the City’s specifications. To ensure <br />sufficient resources are available at all times, staff recommends awarding aggregate <br />blanket order contracts to Core & Main LP and Ferguson Enterprises, LLC. <br />ENVIRONMENTAL IMPACT <br />There is no environmental impact associated with this action. <br />FISCAL IMPACT <br />Funds are budgeted and available in the Water System Maintenance, Miscellaneous <br />Operating Expenses (06017641-63001) expenditure account for Fiscal Year 2024-25. <br />Any remaining balances not expended at the end of the fiscal year will be presented to <br />City Council for carry forward to FY 2025-26. Funds will be budgeted in future fiscal years <br />for City Council consideration. <br />Fiscal <br />Year <br />Accounting <br />Unit – <br />Account # <br />Fund <br />Description <br />Accounting Unit, <br />Account Description Amount <br />FY 24-25 06017641- <br />63001 Water <br />Water System Maintenance, <br />Miscellaneous Operating <br />Expenses <br />$187,500 <br />FY 25-26 06017641- <br />63001 Water <br />Water System Maintenance, <br />Miscellaneous Operating <br />Expenses <br />$250,000 <br />FY 26-27 06017641- <br />63001 Water <br />Water System Maintenance, <br />Miscellaneous Operating <br />Expenses <br />$250,000 <br />FY 27-28 06017641- <br />63001 Water <br />Water System Maintenance, <br />Miscellaneous Operating <br />Expenses <br />$250,000 <br />FY 28-29 06017641- <br />63001 Water <br />Water System Maintenance, <br />Miscellaneous Operating <br />Expenses <br />$250,000