PCN3, INC. (NEWHOPE LIBRARY MODERNIZATION & DELHI LIBRARY BRANCH IMPROVEMENTS)

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representations by businesses regarding their status as minority and female business enterprises in lieu of . . an independent investigation. - II. • CITY'S OBLIGATIONS • A. Payment of Funds. On July 1, 2022, the CITY was allocated $5,088,771 for fiscal year 2022- 2023 from the United States Department of Housing and Urban Development ("HUD") Community ' - Development Block Grant("CDBG") Entitlement Program. CITY agrees to pay to SUBRECIPIENT when, • if'and to the extent federal funds:are received a sum not to exceed FIVE HUNDRED SIX THOUSAND. :TWO HUNDRED FllfIY Dollars ($506,250)for S'UBRECIPIENT'S performance in accordance with the • ' Budget attached hereto as "Exhibit B" during the period Of this Agreement. Payments shall.be' made to SUBRECIPIENT through the submission of invoices/reimbursement requests. • • CITY shalt pay such invoices/reimbursement requests within thirty(30) days after receipt thereof provided CITY is satisfied'that such expenses have beemincurred and documented within the scope and provisions of this Agreement and that SUBRECIPIENT is in compliance with the terms and conditions of this Agreement,-Failure to provide any Of the required documentation and reporting will cause CITY to withhold all or a portion of a request for reimbursement, or return the entire reimbursement package to • SUBRECIPIENT, until such'documentation'and reporting has been received and approved by CITY. Documentation may include, but is not limited to true copies of invoices, receipts, canceled checks,bank . statements, credit card statements, procurement documentation for goods or services, timesheets, payroll records,benefit statements, agreements, contracts'or documentation pertaining to costs for subcontractors; and/or other documentation supporting and evidencing how the CDBG FUNDS have been expended during the applicable quarter. • • B. Audit of Account, CITY shall include an audit of the account maintained by • SUBRECIPIENT in CITY's annual audit of all CDBGFUNDS in accordance with Title 24 of the Code of • Federal Regulations and other applicable federal laws and regulations. C. Common Rule: Pursuant to 2 CFR 200.328(a), the CITY manages the day-to-day operations of each grant and subgrant supported activities. CITY staff has detailed knowledge of the grant program requirements and monitors grant and subgrant supported activities to assure compliance with Federal • requirements. Such monitoring covers each program, function and activity and performance goals are reviewed periodically, . • . D. Environmental Review: In accordance with 24 CFR 58, the CITY is responsible for • undertaking environmental review and maintaining environmental'review records for each applicable project. • E. Performance Monitoring: CITY shall monitor the performance.of'SUBRECIPIENT against • goals and performance standards required herein, The SUBRECIPIENT shall be responsible to • 'accomplish the levels of performance as set forth in Exhibit A and report such measures'quarterly to the .' ' . . • • CITY. If the SUBRECIPIENT estimates sueh••goals will not be met, the.SUBRECIPt NT is•to contact ' the CITY, at which time the CITY.will determine if any adjustments to the grant award is appropriate. • Substandard performance as determined by- the CITY will constitute non-compliance with this • Agreement. Should the CITY determine.that the SUBRECIPIENT has not performed its-obligations'as- ' • 'stated.in this contract in a satisfactory-manner;-or if the CITY determines that insufficient.supporting ' information has been submitted, the. CITY shall notify the SUBRECIPIENT in writing of 'its determination specifying in full detail the objections which it has to the SUBRECIPIENT's performance. If'action to correct such substandard performance is not taken by the SUBRECIPIENT after being. •