Item 15 - Citywide Purchase Order to Daily Journal Corporation for Publishing

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DocuSign Envelope ID: 9EOODCF9-CB2D-429E-9C75-BECB90054AA3 VI. WEB BASED AD PLACEMENT: A. At no additional cost to the County, the Contractor shall provide a real-time web based internet access for submittal of advertising text, customized by County department. B. Contractor to provide customization, set-up and training per County department needs and/or requirements. C. The web based internet access must provide customized ad templates and/or import capabilities, publication lists, publication dates, deadlines and legal qualifications, ad tracking, budget tracking, accounting access, on-line archives of invoices and proofs of publication. VII. CONTRACTOR RESPONSIBILITIES: A. Contractor will be responsible for placing advertising orders at no charge above the commissionable rate for Legal, Run of Paper (ROP), Employment and Classified Advertising with various newspapers, magazines, trade publications, Internet web sites and other media as message appropriate for the County of Orange by performing the following: 1. Establish customer accounts for all County agencies/departments on an individual basis. 2. Process all advertising orders/notices in the publication(s) as specified by the requesting County agency/department in accordance with the specifications, instructions, & format provided by the individual requesting agency/department. Some agencies/departments may have politically, and time -sensitive notices/orders to be published on an on -going basis and must maintain control of publications that are language specific. The user department shall submit the advertising information with placement instructions directly to the Contractor avoiding miscommunications with media vendors. Contractor shall be responsible for timely and accurate placement of the notices/ advertisements. 4. Contractor will be required to publish various notices/advertisements from one to thirty days, or longer, per specific written instructions, which may be subject to and governed by strict Government Code. 5. Contractor may be required to provide other services that may include, but are not limited to, copy and ad coordination, ad design, and media planning. Third party charges, if any, will be quoted in advance at the industry standard commissionable rate. B. Contractor will designate an ad placement personnel for the County so that department personnel will speak to the same Contractor staff on a regular basis. C. Contractor will cross -train other staff to cover for the County assigned ad placement personnel to cover during sick and vacation days. D. Services to the County shall not be interrupted due to Contractor's personnel issues. E. Contractor will also assign a field representative to the County to coordinate ad placement procedures and services. VIII. TRANSMITTAL OF ORDERS: A. Each agency or department requesting Contractor's services will have specific requirements, and in some cases, Contractor may be required to provide online access for automated advertisement placement and tracking, and required training and support, at no additional charge to the County, for the purpose of transmitting advertising text to the Contractor. The County will assume no liability for any software supplied to the County in the performance of required services from the Contractor. County of Orange, County Procurement Office Page 19 of 26 RCA-017-23010049 Legal Notice, Public Awareness Advertising and Publishing File No. 2415301 Daily Journal Corporation Services