Item 15 - Citywide Purchase Order to Daily Journal Corporation for Publishing

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DocuSign Envelope ID: 9EOODCF9-CB2D-429E-9C75-BECB90054AA3 Payments made by the County shall not preclude the right of the County from thereafter disputing any items or services involved or billed under this Contract and shall not be construed as acceptance of any part of the goods or services. IV. INVOICING INSTRUCTIONS: The Contractor will provide an invoice on the Contractor's letterhead for goods delivered and/or services rendered. In the case of goods, the Contractor will leave an invoice with each delivery. Each invoice will have a number and will include the following information: 1. Contractor's name and address 2. Contractor's remittance address, if different from 1 above 3. Name of County Agency/Department 4. Delivery/service address 5. Master Agreement (MA) 6. Invoice Date 7. Dates of Publication 8. Newspaper Name 9. Ad Description 10. Detailed Charges (rate/unit type x length x number of publications) = Total Amount Due 11. Copy of signed quote or email authorizing purchase (details on section V) The responsibility for providing all acceptable invoice(s) to the County for payment rests with the Contractor. Incomplete or incorrect invoices are not acceptable and will be returned to the Contractor for correction. Authorized County Department staff member or designee, is responsible for approval of invoices and subsequent submittal of invoices to the Auditor -Controller for processing of payment. V. INVOICING PROCEDURE FOR NEWSPAPERS, WEB SITES AND OTHER PUBLICATIONS - NOT LISTED IN ATTACHMENT C INCLUDING EMPLOYMENT RECRUITMENT PUBLICATIONS/MEDIA: In addition to the service requirements and all other terms and conditions provided herein Contractor shall satisfy the following billing/invoicing procedures for Newspapers, Websites, and other publications not specifically named on Attachment C. Failure to follow these procedures fully may delay payment. 1. An authorized County Department staff member will contact the contractor to obtain a written quote. 2. An authorized County Department staff must obtain a quote to publish from Contractor. Contractor to include all appropriate charges in the quote including but not limited to: publication dates, newspaper name, ad description and detailed charges 3. If the authorized County Department staff member finds the quote satisfactory, the authorized staff member will sign the quote and email or fax it back to the vendor authorizing the purchase. The contractor under no circumstance shall release or publish without a written quote signed by an authorized County Department staff member, in their possession. 4. Contractor must attach with the invoice a copy of the matching quote with the authorized County Department staff member signature. VI. PAYMENT (ELECTRONIC FUNDS TRANSFER (EFT): A. The County of Orange offers contractors the option of receiving payment directly to their bank account via an Electronic Fund Transfer (EFT) process in lieu of a check payment. Payment made via EFT will also receive an Electronic Remittance Advice with the payment details via e-mail. An e-mail address will need to be provided to the County of Orange via an EFT Authorization Form. The County of Orange, Auditor -Controller Agency will control and initiate payment. To request a form, please contact County of Orange, Auditor -Controller - Compliance Unit via phone at (714) 834-3503 or via e-mail to Admin.Vendorgac.ocgov.com. County of Orange, County Procurement Office Page 23 of 26 RCA-017-23010049 Legal Notice, Public Awareness Advertising and Publishing File No. 2415301 Daily Journal Corporation Services