Item 18 - Adopt Resolution for FY 2021 Emergency Management Performance Grant

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EMPG Program Appendix | February 2021 Page H-8 reimbursement. Table 5 details the processes that should be included in the State Administrative Plan and recommendations on where they should be placed. Table 5: State Administrative Plan Guidance State Administrative Plan Section Recommendations Processes • Section V Part D: Project Funding and Reimbursement • Section V Part G: Records and Reports • A process to ensure subrecipients are tracking and documenting disaster costs necessary for federal reimbursement, such as receipts, invoices, procurement documents, contracts, and insurance coverage/claims • Section V Part D: Project Funding and Reimbursement • Section V Part G: Records and Reports • A process to document disaster cost operations such as labor, equipment, and materials that are allowable under federal requirements • Section V Part D: Project Funding and Reimbursement • A process to ensure that subrecipients are not receiving a duplication in benefits • Section IV Part B: Organization and Staffing • A process to ensure pre-disaster contracts and procurement strategies are in place, if necessary Additionally, recipients are encouraged to use EMPG Program funds for training that develops, delivers, and exercises disaster financial management procedures. Disaster Financial Management Resources Recipients are encouraged to use the following resources to inform their disaster financial management planning efforts: • State Administrative Plan Template: Recipients are recommended to use the State Administrative Plan template found on FEMA’s Public Assistance webpage to inform their planning efforts. The template includes example structure and content as a model for states to create own Administrative Plan. • Public Assistance Program and Policy Guide: The Public Assistance Program and Policy Guide (PAPPG) is a comprehensive, consolidated policy document for the Public Assistance program provides an overview of the Public Assistance program implementation process. • Public Assistance Frequently Asked Questions and Guidance: Recipients are encouraged to view the Public Assistance Frequently Asked Questions and guidance found on the Public Assistance webpage to assist with disaster financial management planning efforts. The webpage provides information pertaining to documentation, Public Assistance grant funding eligibility, and hazard mitigation and can be found at https://www.fema.gov/assistance/public/policy-guidance- fact-sheets/job-aids-faqs. • OIG Audit Tips: Recipients are recommended to consult the DHS OIG report, Audit Tips for Managing Disaster-Related Project Costs (OIG-17-120-D) for further assistance in documenting and accounting for disaster-related costs. This report is informed by OIG audit findings and can assist recipients in addressing issues that are frequent findings in disaster-related audits. • Disaster Financial Management Guide: The Disaster Financial Management Guide provides guidance for state, local, tribal, and territorial partners on establishing and implementing sound disaster financial management practices.