Item 20 - Award a Construction Contract to Aguilar & Calderon for Sidewalk Replacement Project

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Sidewalk Replacement Project January 21, 2025 Page 3 Proiect Delive To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes a budget allocation for construction administration, inspection, and testing. Construction administration and inspection may be performed by either staff or consultants and includes construction management, inspection of the Contractor's work to ensure contract compliance, workmanship and quality, materials testing, and implementation of the labor requirements. Any of the allocated construction administration funds not spent are considered project savings and are returned to the respective fund balance upon close out of the project. Staff requests the approval of City Council to allocate and authorize an additional work fund of $109,687. Since the construction contract bid amount came in under budget with favorable unit pricing, it allows the opportunity for reconstruction of additional sidewalks, curbs, and gutters. This additional work fund will enable staff to issue contract change orders to add additional work necessary to reduce the citywide backlog of sidewalk improvements. As indicated in the Cost Analysis (Exhibit 4) and as summarized in the table below, the estimated total construction delivery cost of the project is $1,000,000. Project Item Total Construction Contract Bid Amount $731,255 Construction Administration $39,000 Inspection $37,181 Testing $9,751 Project Contingencies $73,126 Additional Work Fund $109,687 TOTAL ESTIMATED CONSTRUCTION DELIVERY COST $1,000,000 ENVIRONMENTAL IMPACT Pursuant to the California Environmental Quality Act (CEQA), the recommended actions are exempt from further review pursuant to Section 15301(b) of the CEQA Guidelines for projects consisting of repair/maintenance of existing public facilities. The proposed project continues to meet these parameters of the CEQA Guidelines, and Categorical Exemption Environmental Review No. ER-2024-102 was filed for Project 25-6029 (Exhibit 5). FISCAL IMPACT As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $1,000,000. All funds are available for expenditure in Fiscal Year 2024-2025. Any remaining balances not expended at the end of the fiscal year will be carried forward into Fiscal Year 2025-2026.