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City Clerk's Office <br />www.santa-ana.org/city-clerk <br />Item # 8 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br /> Staff Report <br />February 4, 2025 <br />TOPIC: Lobbyist Filing System <br />AGENDA TITLE <br />Agreement Amendment to Add Lobbyist Registration Forms and Reports to Online <br />Electronic Filing System (General Fund) <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute a first amendment to agreement with NetFile to <br />add a Lobbyist E-Filing and Administration System to the existing online subscription <br />services for FPPC filing, increasing the compensation by $25,584 for a total amount not- <br />to-exceed $120,584, and exerting the two-year extension expiring July 31, 2027 <br />(Agreement No. A-2025-XXX). <br />GOVERNMENT CODE §84308 APPLIES: Yes <br />DISCUSSION <br />On July 19, 2022, the City Council adopted Ordinance No. NS-3022 adding Article XI <br />“Lobbyist Registration” to Chapter 2 of the Santa Ana Municipal Code (SAMC). Since <br />that time, several steps have been made to implement the Lobbyist Program. A <br />registration form is available via the City’s website. There are currently nine registered <br />lobbyists in the City. As part of the Fiscal Year 2023/24 Budget process, City Council <br />approved various fees pertaining to the Lobbyist program as part of the Uniform <br />Schedule of Miscellaneous Fees, including an initial registration fee, an annual re- <br />registration fee, and a late report filing fee. Fees have yet to be assessed, pending full <br />implementation of the program. <br />Ordinance NS-3022 requires registration forms and disclosure reports to be filed using <br />the City Clerk’s electronic filing system. While the web-based form has been sufficient in <br />obtaining general registration information, it is inadequate for filing quarterly and annual <br />reports and does not meet the electronic filing system requirement of the <br />ordinance. The City Clerk’s Office already contracts with NetFile for online subscription <br />services to facilitate required Fair Political Practices Commission (FPPC) filings such as <br />campaign disclosure reports and Statements of Economic Interests (Form 700). NetFile