Item 10 - Purchase Order to Western Truck Exchange for One Ford F-550 Stakebed Truck

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Public Works Agency www.santa-ana.org/public-works Item # 10 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report February 4, 2025 TOPIC: Ford F-550 Stakebed Truck AGENDA TITLE Purchase Order to Western Truck Exchange for One Ford F-550 Stakebed Truck (Specification No. 24-143) (Non-General Fund) RECOMMENDED ACTION Authorize a one-time purchase and payment of a purchase order to Western Truck Exchange for one, new/unused 2024 Ford F-550 Stakebed Truck in an amount of $127,818 plus a contingency amount of $5,000, for a total amount not to exceed $132,818. GOVERNMENT CODE §84308 APPLIES: No DISCUSSION The Public Works Agency’s (PWA) Parks, Fleet, and Facilities Division is responsible for the acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment. The Fleet Services Team maintains an equipment replacement schedule and works with multiple departments to routinely replace vehicles that have surpassed their useful life cycle. The PWA Maintenance Services Division currently utilizes a 2014 Ford F-550 Stakebed Truck for various daily field operations, including hauling and moving heavy equipment and objects such as, tree trunks, debris, and rubbish. The vehicle is heavily utilized when responding to homeless-related requests for services to locations with challenging terrain requiring earth/soil clearing, including the Santiago Creek. Additionally, the truck is essential for the City’s emergency response to rain and windstorm related debris and after hours emergency service calls. The existing truck was evaluated in accordance with the City’s Equipment Replacement Policy and deemed to have reached its useful life cycle. Invitation for Bids (IFB) No. 24-143 was issued on December 5, 2024, on the City’s online bid management and publication system. A summary of vendor participation and results is as follows: