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<br />Exhibit A ‐ Scope of Work and Schedule
<br />Cooperative Agreement No. C‐4‐2053
<br />Southern California Association of Governments (SCAG)
<br />Regional Early Action Planning (REAP) 2.0 Program
<br />CTC Partnership Program
<br />SCOPE DESCRIPTION, APPROACH AND DELIVERABLES
<br />Project Name:
<br />Agency Name:
<br />Project Manager Name:
<br />Project Manager Contact Info:
<br />First Street Multimodal Boulevard Study
<br />Orange County Transportation Authority (OCTA)
<br />Alicia Yang
<br />ayang@octa.net or 714‐560‐5362
<br />Describe each principle task identified in the Budget & Timeline, provide scope, approach, and list deliverable(s). Add or delete rows as needed.
<br />Task #Task Title
<br />PROJECT MANAGEMENT
<br />Scope Description and Approach Deliverable(s)
<br />1
<br />1.1
<br />1.2
<br />1.3
<br />Administration and Project Management
<br />Project Development Team Meetings
<br />Agency Project Oversight
<br />Managing project budget and schedule, including invoices and progress reports
<br />Monthly meetings between City Staff, OCTA, and consultant team. Kick‐off meeting and subsequent PDT meetings.
<br />Ongoing coordination with project stakeholders. Follow‐up meetings, as needed
<br />Monthly invoices and progress reports
<br />Meeting Agendas and minutes.
<br />Meeting Agendas and minutes.
<br />The Consultant Team will report outcomes for the project and will work with the City of Santa Ana and OCTA staff to develop a methodology to report how the project works towards REAP
<br />goals.1.4
<br />2
<br />REAP Reporting Methodology and report outcomes
<br />EXISTING ANALYSIS AND ASSESSMENT
<br />Existing Conditions Gather existing condition information that includes transit facilities, description of land use and destinations, existing bicycle activity on the corridor, existing wayfinding, existing lane
<br />configurations, collisions, traffic volumes, ped and bikes counts, posted speed limits, lighting and existing non‐infrastructure programs
<br />Develop a map of existing pedestrian facilities and existing bicycle facilities within and adjacent to the corridor, including proximity and access to transit, schools, downtown, community
<br />2.1 Existing Conditions Technical Memorandum
<br />A map of existing facilities for bicycle and pedestrian
<br />travelers2.2
<br />2.3
<br />Existing Multimodal Facilities Map
<br />Existing Corridor Model
<br />facilities, shopping, etc.
<br />Create a microsimulation model to generate existing conditions of the corridor and a model to identify impacts to the corridor when one lane in each direction is taken for improved bicycle
<br />and pedestrian travel. Conduct video‐based conflict analysis to determine the type of and quantity of near misses involving all roadway users along key intesections on the corridor.
<br />Existing Corridor Model and Video‐based Conflict
<br />Technical Memorandum
<br />Identify census tracts that are considered to be disadvantaged or low‐income and identify the transit, bicycle and pedestrian needs. Free and reduce meal or healthy places index may be used
<br />to supplement census tract information. Heatlh statistics along the corridor will be identified as well.2.4
<br />3
<br />Equity Data and Analysis Equity Analysis Technical Memorandum
<br />OUTREACH AND ENGAGEMENT
<br />City to form a stakeholder group that will provide appropriate feedback from the community along and around the corridor. Hold recurring meetings to share and disseminate information.
<br />3.1 Targeted Stakeholder Meetings Stakeholders with vested interest will include but not be limted to local neighborhood associations, business associations, schools, local non‐profits including Latino Health Access and Santa Stakeholder meeting agendas and minutes.
<br />Ana Active Streets, Orange County Health Care Agency, elected officials, emergency services, etc. Stakeholder meeting will occur quarterly for the duration of the project.
<br />Create a website and social media page for plan announcements and documents to be posted. This task also include graphic design for these media outlets. Also include an advertisement
<br />3.2
<br />3.3
<br />Website, Social Media Page, and Surveys
<br />Community Workshop
<br />campaign, online surveys and e‐newsletters. Survey will be conducted before conceptual planning. All media will be in English, Spanish and Vietnamese. Website and social media page update Website, Surveys, Advertisements
<br />will be maintained for the duration of the project.
<br />Host community workshops in various parts of the city and varying times to gain community input on new bicycle and pedestrian facilities. A first round of workshops will include community
<br />engagement to receive community input including pedestrian and bicycle traffic safety concerns, transit concerns, mobility challenges. Second round of community workshops will seek
<br />community input on alternative analysis. The community meetings will include a Spanish translator.
<br />Work shop meeting Agendas and minutes.
<br />Attendance at events and presentations
<br />Attend different community events to gather public input. Events will include community ride‐along on built portions, listening sessions, sharing project materials and information for their
<br />dissemination, "pop‐ups" at stakeholder events, presentations, and interacting with youth and caretakers at family events, cultural events, libraries, health fairs, interactive feedback
<br />mechanisms, demonstration projects, and farmers markets/swap meets.3.4 Attend Community Events
<br />Also involve schools and offer learning opportunities for kids through school, conduct listening sessions with parents at school and PTA events, appoint student advisors/liaisons, and create a
<br />public comment database.
<br />4 CONCEPTUAL PLANNING
<br />"Low hanging fruit", consider institutional constraints on reasonability including OCTA's Master Plan of Highway and CIty of Santa Ana Mobility Element , develop Impact Avoidance and
<br />4.1 Identify Constraints and Opportunities Minimization strategies, review disadvantaged community and geographical sharing of benefits and risks. Identify right of way constraints, traffic operational constraints, Caltrans' right of way Constraints and Opportunities Technical Memorandum
<br />requirements and constraints, Transit operation constraints, community support, elected official supportDevelop corridor alternatives. Create maps of the proposed pedestrian, bicycle, and transit facilities based on the community and stakeholder input. Description will include estimated mode Alternative conceptual layouts and alternative4.2
<br />4.3
<br />Proposed Alternatives Development shift from identified projects and programs.summary memo.
<br />Develop concept‐level programmatic cost
<br />estimates Prepare order of magnitude cost estimates including PS&E, Right of Way acquisition, Tenant Eviction costs, major utility relocation, construction engineering, and closeout.Programmatic cost estimates
<br />Develop a methodology for project evaluation and conduct alternative analysis, including any microsimulation alternatives available through the simulation tool. Alternatives may be screened
<br />based on pedestrian and bicyclist comfort level, transit impacts, level of service, travel time, cost, community support, traffic safety, right of impacts,etc. Develop cost estimate all for all
<br />alternatives. Recommend a locally prefered alternative.
<br />Enumerate risks and assign probability. Develop potential contingency plans to keep project construction on schedule.
<br />Based on concept‐level programmatic costs estimates developed in task 4.3 include the financial needs for future projects and programs by listing anticipated cost, revenue sources and
<br />Alternative/Feasibility Evaluation Technical
<br />Memorandum4.4 Alternative/Feasibility Evaluation
<br />4.5
<br />4.6
<br />Risk Register Master Project Risk Register
<br />Identify Financial Needs Funding Strategies Technical Memorandumpotential grant funding.Description of steps necessary to implement the plan and the reporting process that will be used to keep the adopting agency and community informed of the progress being made in
<br />implementing the plan. The Implementation Strategy should include but not be limited to determination of pilot project before full project implementation, need for additional or future
<br />outreach, funding opportunities (from task 4.6), required coordination with other agencies (cost sharing or agreements), CEQA needs, maintenanace considerations, project update method,
<br />and a proposed timeline for implementation.
<br />4.7 Implementation Strategy Implementation Strategy Technical Memorandum
<br />4.8
<br />5
<br />5.1
<br />5.2
<br />Environmental Clearance
<br />PLAN PRODUCTION AND APPROVAL (optional)
<br />Draft Plan
<br />Identify and prepare appropriate level of CEQA needed for proposed project CEQA clearance.CEQA Documentation
<br />Prepare draft plan (PS&E package) based on recommended solution selected and approved by project stakeholders and receive comments.
<br />Prepare draft final plan and receive comments.
<br />Draft PS&E package for 30%, 60% and 90%
<br />Draft Final PS&E packageDraft Final Plan
<br />Final PS&E package and documentation to seek future
<br />funding to construct project
<br />N/A
<br />5.3
<br />6
<br />Final Plan Prepare final plan. Prepare write‐up and description for funding needs to construction plans.
<br />CONTINGENCY 10% Project Management contingency for miscellaneous issues
<br />NOTE: This project will be lead by the City of Santa Ana through a cooperative agreement with OCTA.
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