Item 17 - Appropriation Adjustments for Bristol Improvement Project Phase 4

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Bristol Street Improvements Project - Phase 4 March 4, 2025 Page 6 The City had been awarded an OCTA M2 grant of $7,501,206 for street improvement related expenditures. The City is responsible for funding the balance of street improvements plus the costs of underground utility improvements. Construction costs have rapidly escalated in the past four (4) years. According to the California Department of General Services, California Construction Cost Index (CCCI), the average cost of construction has increased by 34.4% in the past four (4) years (since 2021), over double the rate for the previous five-year period (2016-2020). Staff applied for additional construction funds and, on April 10, 2023, OCTA replaced the previous award amount and awarded the City a total of $11,910,061. In addition to this grant, the City will fund the balance of improvements from gas tax revenues, General Fund, water capital, developer impact fees, and proceeds from sale of remnant Bristol properties. Project Schedule and Contract Time The completion date is November 30, 2026, with an option to extend to address any unforeseeable conditions such as rain, natural disasters, or other delays beyond the control of the City and of the Contractor. The contract time for this project is 368 working days, as specified in the bid documents. Working days are counted in accordance with the City's Standard Specifications, which exclude weekends, City -observed holidays, and inclement weather days that prevent work. The projected project schedule is provided below. Milestone Estimated Date Notes Administrative Startup March 2025 Contract execution, bonds, insurance, traffic control plans Material Procurement March 2025, concurrent with construction Staff review and approval of material submittals Contractor Mobilization April 2025 Start of construction activities Project Completion November 2026 Based on 368 working days Project Phasing As stipulated under the contract, the Contractor will be constructing this project in the following phases to minimize duplication and impacts to completed components of the project: 1. Phase I — Soundwalls, Temporary Street Lighting, and Potholing Soundwall construction will be the first item of work along with temporary street lighting on the east side of Bristol Street between Warner Avenue and St. Andrew Place. Contractor will perform exploratory potholing as required for utilities. 2. Phase II — Underaround Utilitv Construction In this phase, the Contractor will construct underground electric and communications ducts and structures for the undergrounding of existing pole