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PROPOSED TRAY]EL REGULATIONS (Continued) ... <br /> <br />C. ReLmbursable F~]0enses <br /> <br />15. <br /> <br />Group Travel. When an employee t~d~es his spouse or fan~ly <br />me~bers ,,,.~th b_tm on an official trip, he will be person- <br />ally responsible for all of their expenses ~nd will be <br />reimbursed only for the expenses he would have incurred <br />traveli~ alone. %fnen two or more employees travel to- <br />gether, each will be reimb~rsed only for his actual expenses. <br /> <br />16. <br /> <br />Direct Travel Expenses. ~he employee will be reimbursed for <br />all di~ect travel expenses which a~,e consistent with these <br />regulations. In addition to direct travel expenses between <br />origin and destination, bus or taxi expense to and from air- <br />ports or hotels is reimbursable. <br /> <br />l?. <br /> <br />Tips and Gratuities. All tips and gratuities for reimb~ursable <br />meals and lodgi~ will be reimbursed if they are customs_v~ <br />and reasonable (20~ or less) and need not be itemized separately <br />from meal and lodging expenses. <br /> <br />15. <br /> <br />Lodging. An employee is expected to secure adequate lodging at <br />moderate rates and to arrange for advance reservations through <br />the Purchasing Department. Reimbursement for lodging shall be <br />limited to the minim~r~ n~aber of niF~ts required to conduct the <br />assigned City business. <br /> <br />19. Comnunications. Reimb~ement for telephone and telegram charges <br /> will be made for official business only. <br /> <br />20. <br /> <br />Registration fees. The City will pay for an employee's registration <br />fees at conferences, including banquet tickets and entertair~r~nt <br />charges ~nen these ~e sponsored by the conference host org~aization <br />as part of their group program. <br /> <br />21. <br /> <br />Receipts. Receipts shoald be obtained for lodging, registration, <br />rentsls, any other expenses for which receipts a~e ordinarilly pre- <br />pared ~.~thout special request, and attached to the expense report. <br /> <br />D. .No~mei~b,mrsable F~x~.er~es <br /> <br />22. <br /> <br />Federal F~xcise Taxes. The City [is exempt from paying federal excise <br />taxes and all plane, train and bus tickets should be obtained in ad- <br />vance through the Purcb_asing Depar~tment.. ~ <br /> <br />23. <br /> <br />Entertai~ent. ~e City will not pay for any personal entertairzment <br />expenses unless they 8~e pe~t of the official ~oup prog~-'8m~ at a con- <br />ference and are sponsored by the p~fessional organization. <br /> <br />- K2 - <br /> <br /> <br />