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PROPOSED T~A~Y.L REGULATIONS (Continued) Depar~nent Heads and the second .in command if the purpose of travel outside t~ State involves special tralnir~ or direct paI-ticipation in the program (presentation of paper, spes]¢er, panelist). 10. Any employee who is a top-level executive officer (President, Vice-Presiden$ Secretary, Treasurer, or Director of three- me~er or less Board of Directors) of a national or inte~'- national professional' organization which is directly related to his City Job, may attend one a~nual meeting outside the State or any ~-~tra-s*~ate annual meeting requir- Lng more than one worsting cay, %.~ith the specific approval of the Department Head and the City ~,~nager; officers wishing to attend a/1 other meetings of such organizations may be granted tim.~ off with pay for~oneday by the Department Head and City ~mger provided the City pays no travel expenses. B. F~THODS OF TRANSPORTATION 11. City cars should be used whenever possible ekcept forlong distances or trips requirir~ several working days. If fUel will be needed during the trip,.the PurchasignDepart- ment ~,.~ll provide City credit cards. Receipts should be obtained for all City car expenses whenever possible, in- clu~din~tolls and~ parking fees. City cars should transport erployees only for direct travel to and /Yom official destin- ations. 12. Private cars should be used for official business only when a City car is not available or it is not feasible to use it. %'~en the use of a private car is authorized, the reimbursement rate will be 9 cents per mile. ~e employee is expected to carry "~dequate liability insurance, k%en an employee takes his spouse on a long trip, or ove~ight trip, he Should use a private car. 13. ~dr travel should be used for all out of State trips and some medium range trips within the State when time is a m~or factor. %'~en only two classes of service are available, reimbursement will be based ~n coach or econo~ fare. %~en three classes of se~_ce are offered, reim33urs~ment will be based on the cost of air travel. ~ ~ 1~. Bus, train or other methods of travel will be authorized for justifiable cause?rider special circumstances which indicate such modes of travel are~most appropriate and economical.