78-121 - Laserfiche WebLink

Home Browse Search

CITY OF SANTA ANA POLICE RECORDS MANAGER DEFINITION Under direction, directs, coordinates and supervises the twenty-four hour operation of the Police Records Section and conducts a continuous review and analysis of records keeping/data retrieval and transmission systems and procedures to improve aud maintain efficiency and cost effectiveness of operations. EXAMPLES OF DUTIES Plans, organizes, directs, coordinates and, through subordinate-level shift supervisor, supervises the activites and personnel engaged in receiving, typing, processing, storing, retrieving and transmitting records, reports and data pertaining to crimes, criminals, investigations, arrests, accidents, complaint incidents and related matters; directs and controls the warrants, teletype computer communications, word processing, statistical re?n~'o~ document reduction and related activites; in consultation with administrative superiors, formulates, develops and implements operational goals, objectives, policies and work procedures and standards; prepares master work schedules and priorities and assigns personnel and other resources; consults with police line managers regarding record keeping and data retrieval/transmission needs or problems; analyzes and evaluates existing and alternative systems and procedures to eliminate problems or determine feasibility and application of new or improved methods and techniques; proposes con- ce~t~z! systems designs and, upon approval, devises and installs new or revised systems, procedures or methods; enforces strict adherence to regulations and procedures governing the security and privacy of criminal history records and personal information; selects, trains and evaluates subordinates; maintains discipline and evaluates and resolves or denies grievances; prepares special studies and comprehensive reports; prepares budget estimates and controls expenditures; and performs other related duties as required. DISTINGUISHING FEATURES OF THE CLASS The incumbent of this single-position, middle-management class is a non-sworn/civilian member of the Police Department and is accountable to a sworn police administrator for the efficient and effective operation of the department's central records/data management functions and activities. The work of this position requires the application of proven expertise in the analysis, design and implementation of record/data manage- ment systems and procedures and management and control of manpower and other resources of an organizational unit which must operate on a continuous basis the year around. RECOMMENDED MINI~fUM.gUALIFICATIONS Education and experience equivalent to graduation from college in business or public administration or related field and five years' of responsible records/data management experience, including two years' as a supervisor or manager of a law enforcement or courts records management operation, or any equivalent combination of training and experience which provides the following knowledge, skills and abilities: