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RESOLUTION NO. 80-46
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<br />CITY OF SANTA ANA
<br />
<br />PERSONNEL CLERK I
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<br />DEFINITION
<br />
<br /> Under general supervision, performs a variety of difficult specialized personnel,t
<br /> work involving responsible public contact, the skilled operation of word process:
<br />--~ment; and the preparation of processing and security of data, information and
<br /> of a sensitive or confidential nature.
<br />
<br />EXAMPLES OF DUTIES
<br />
<br />Prepares, processes, records and ensures confidentiality and security of applicant;~nd
<br />equal employment opportunity data, employee personal data records, exam scores, em~l~fment
<br />eligibility lists, employee performance evaluation reports, adverse action documeneation,
<br />and other personnel records of a sensitive or confidential nature; types, duplicates and
<br />controls security of employment tests; computes and records exam scores and prepares eligible
<br />lists; notifies candidates of exam results; prepares and maintains exam history folders,
<br />including application forms and resumes, interview rating sheets, test results, and E.E,O.
<br />documentation; interprets and explains regulations, policies and procedures pertaining ~o
<br />the City's rec~itment, selection and certification processes; certifies eligibles fa
<br />appropriate eligible lists to appointing authorities; compiles, verifies, maintains,amd
<br />prepares reports regarding personnel inventory, turnover statistics, EEO data, and ~ther
<br />workforce data; explains employee benefits and policies regarding conditions of employment
<br />to applicants, employees and the general public, assists in compiling, preparing a~d main-
<br />taining data and information pertaining to the development and presentation of manag~ment'~
<br />positions regarding employer-employee relations matters; prepares routine correspondence
<br />for signature; and perform~ a variety of other general and specialized personnel clerical
<br />work as required. '',~'
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<br />DISTINGUISHING FEATURES OF THE C~SS , ?
<br />
<br />The essential characteristic of the work of this class is the performance of co~lex~%er-
<br />ical duties involving resoonsibility and accountability for the preparation,
<br />and security of personnel data, information and material of a sensitive and
<br />nature. The work requires accuracy, consistency, scrupulous attention to detail a~d
<br />procedures, and the frequent exercise of mature judgement and discretion based on~o~tedge
<br />of established regulations and policies gained through specialized on-the-job
<br />experience. Work is reviewed through internal controls and observation of resul~ ac~eved.
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<br />RECOM~ENDED MINIMUM QUALIFICATIONS .} ~ :
<br />Education equivalent to graduation from high school, including or supplemented my~. .
<br />coursework in typing, office practices, business english or arithmetic; and three'years of
<br />progressively responsible clerical experience, including one year in a personnel
<br />or any combination of training and experience which provides the following knowle~ge~s~tlts
<br />
<br />Considerable knowledge of: business english, punctuation, spelling and arithmet~;~ec~i
<br />office practices, procedures, equipment and standard clerical techniques. Good ~w~edge
<br />of the basic functions and activities of a centralized personnel office. Ability to.
<br />type at a corrected rate of no less than 50 words per minute from clear copy; type
<br />and accurately from machine transcriptions; operate word processing equipment and other
<br />modern office equipment; perform assignments with minimum supervision; learn, interpret,
<br />explain and apply w~th consistency, regulations, policies, and procedures; maintain ~cur{~y
<br />and confidentiality of data, information and materials of a confidential nature; use cbrre&t
<br />grammar, and spelling; make accurate and rapid computations and comparisons; establi~h and-
<br />maintain effective public relations, including handling sensitive situations with ~ a~d.
<br />discretion; and maintain moderately complex records and orepare accurate reports ~r~
<br />records and other source data.
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