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XI. <br /> <br />XlI. <br /> <br />XIII. <br /> <br />Prime contractors will be required to notify City of Santa Ana <br />personnel of any situation in which regularlY scheduled progress <br />payments are not made to MBE subcontractors, vendors or suppliers. <br /> <br />Set-Asides <br /> <br />If determined necessary by the MBE Liaison Officer, the City of <br />Santa Ana w~ll consider the use of MBE set-asides as a tool to <br />achieve the overall City goal. <br /> <br />Counting MBE Participants <br /> <br />The City of Santa Ana, its contractors, and subcontractors <br />shall count MBE participation in accordance with the provisions <br />of Section 23.¢7, Title 49, of the Code of Federal Regulations. <br /> <br />Records and Reports <br /> <br />The MBE Liaison Officer shall maintain such records, and provide <br />such reports, as are necessary to ensure full compliance with <br />this policy. Such records and reports shall include, as a <br />minimum, the following information: <br /> <br />Procedures which have been adopted to cOmply with this <br />MBE policy. <br /> <br />Awards to MBE's. <br /> <br />Awards to majority contractors. <br /> <br />Final project reports concerning MBE utilization. <br /> <br />Such other data as is needed to fully evaluate City of <br />Santa Ana compliance with this program. <br /> <br />The MBE Liaison Officer shall submit reports to CalTrans and <br />to U. S. DOT elements as required. These reports will include: <br /> <br />- Number and, dollar value of contracts awarded to MBE's. <br /> <br />- Description of general categories of contracts awarded to MBE's. <br /> <br />- The percentage of the dollar value of all contracts awarded <br /> du~ing the quarter which were awarded to MBE's. <br /> <br />- Indication as ~ the extent of which the percentage met or <br /> exceeded the overall City goal. <br /> <br />- Reports shall be broken down separately~by ethnic grouping <br /> and sex. <br /> <br /> <br />