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City of Santa Aha COMMUNITY DEVELOPMENT AGENCY Resolution 94-048 <br />Records Retention Schedule Page D-3 of D-4 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br /> statements <br /> Insurance records Serf-explanatory Expiration Date <br /> Official statements & Bond information regarding Retirement Date <br /> documents building of downtown garages <br /> Annual assessments to Property tax report Assessment Date <br /> county <br />Parking Lots Validations Dept parking validations log Validation Date 2 Yrs <br /> Parking pass files Employee parking passes Date pass returned <br />Parking Meters Monthly revenue SeE-explanatory Date of receipt 2 Yrs <br /> statements <br /> Broken meter reports Report Date <br /> Meter repair records Repair Date <br /> Meter database info. Date of entry <br />Real Estate Files Acquisition File Agent's diary, offer letter and other Close of escrow 2 Yrs <br /> correspondence, escrow <br /> documents, <br /> Relocation File informational documents, claim Receipt of final 2 Yrs <br /> forms, verification of payment, etc. relocation payment <br /> Appraisals Assesses value of property Receipt Date 4 Yrs <br /> Residential Real Estate includes deeds, parcel maps, tracts Creation Date Perpetual <br /> Records maps, right of way maps, etc. <br /> <br /> <br />