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CITY OF SANTA ANA <br />RECORDS RETENTION SCHEDULE <br />PERSONNEL SERVICES <br /> <br />Exhibit E <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />~,:,.:,~ i~~ .SERIES OESC~PTiON START DATE PERIOD <br />AIR QUALITY AVR Surveys Average Vehicle Ridership Survey 2 years, each SCAQMD <br /> surveys completed by each City Completion plan year Regulation XV, <br /> employee once per calendar Date Rule 1501 <br /> year for 1 ~,~'cc~ as designated <br /> by City. Filed by department <br /> pay code, by year <br /> Commuter Services RegletraUon/payment forms filed Registration 2 years, each SCAQMD <br /> Program alphabetically for employees Date plan year Regulation XV, <br /> who are registered in the Rule 1501 <br /> commuter Sewices Program. <br /> Commuter Services Program <br /> TRP Incentives: Plan. <br /> Cash Incentive Payment Issue 2 years, each SCAQMD <br /> Payment DPV's completed once per month to Date plan year Regulation XV, <br /> And Supporting reimburse employees who are Rule 1501; <br /> Documentation registered and who meat the AB2766 Audit <br /> criteria of Commuter Services Requirements <br /> Program. <br /> incentive'Program Claim forms and documentation Date Incentive 2 years, each SCAQMD <br /> Components for $10 end $20 cash incentive, issued plan year Regulation XV, <br /> $10 and $20 bus pass incentive. Rule 1501 <br /> Filed by incentive title and year <br /> Marketing Pieces Flyers, bulletins, etc., that make issuance/ 2 years, each SCAQMD <br /> Employee Outreach EE aware of activities involving Release Date plan year Regulation XV, <br /> Contacts air quality. Filed chronologically. Rule 1501 <br /> <br /> <br />