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City of Santa Ana <br />Records Retention Schedule <br /> <br />PERSONNEL SER~CES <br /> <br />Resolution 94-048 <br />Page E-8 of E-22 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />JOB League of Cities Preparation f~es and final copies - Survey Two years Deparffffent <br />SPECIFICATIONS Benchmark and for League of Cities. completion defined <br />(continued) Benefits Survey date <br /> Part-time/Temporary Background material and final Date job Permanent Department <br /> Positions job description for all part-time '.classification defined <br /> and seasonal positions, arranged deleted <br /> in alphabetical order. <br />LOSS CONTROL Hearing Tests Audiological test results. Employee 30 years total - CAL OSHA <br /> separation/ keep hard Title 8 <br /> termination copy only. <br /> date <br /> Hepatitis Vaccination Records of dates hepatitis Employee 30 years total; CAL OSHA <br /> Records vaccinations administered, separation/ microfilm and Title 8 <br /> termination destroy hard <br /> date copy after 5 <br /> yrs; keep m/f <br /> 25 yrs. <br /> Incident Reports Police report or additional Report 5 yrs maximum Department <br /> internal accident review forms, completion - keep hard defined <br /> date copy only. <br /> Inspection Reports Loss Control inspection reports Date 5 yrs maximum Department <br /> which show date, time, and inspection - keep hard defined <br /> location of safety inspections; conducted copy only. <br /> also identifies ha,',ards. <br />MEMORANDA OF FBA Memorandum of Understanding Permanent Permanent - Department <br />UNDERSTANDING between the City of Santa Aha Keep one hard defined <br /> and the Santa Aha Firemen's copy for each <br /> Benevolent Association. year <br /> <br /> <br />