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City of Santa Ant PERSONNEL SERVICES Resoluticm l}4-o48 <br />Records Retention Schedule Page E-9 of E-22 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />PERSONNEL FILES Training show completion date of training termination 1602.30-.32 <br />(continued) claes(es), date <br /> Commendation Letters of commendation and/or EE separation/ 3 years* 29 CFR <br /> Letters other congratulatory documents termination ,. 1602.30-.32 <br /> received by end/or issued to EE. date <br /> Disciplinary Actions Memorandums, letters, or other EE separation/ 3 years* 29 CFR <br /> records of proposed and/or termination I 1602.30-.32 <br /> implemented disciplinary date <br /> I <br /> action(s). <br /> <br /> Doctor's Notes/medical release forms, EE separation/ 30yrs total; US OSHA ~9 <br /> Notes/Medical etc., submitted regarding termination microfilm and CFR 1910.20 <br /> Releases employee's medical condition, date destroy hard . <br /> copy after 3 ~ <br /> yin; keep m/l' <br /> 27 yrs. <br /> Drug Screen Test Pre-placement and drug EE separation/' 30 yrs total; US OSHA 29 <br /> screening authorization and termination microfilm and CFR 1910.20 <br /> acknowledgment form(s) and date destroy hard <br /> results of drug screening, copy after 3 <br /> yrs; keep m/f <br /> 27 yrs. <br /> Family and Medical Basic employee data (name, Date FML Microfilm and Federal Family <br /> Leave (FML) address, class title, pay rate, requested/is destroy hard and Medical <br /> hours worked per pay period; granted to EE copy after 3 Leave Act of <br /> additions to or deductions from yrs; keep m/~ ' 1993 and US <br /> wages). 27 yrs. OSHA 29 CFR <br /> 1910.20 <br /> <br /> <br />