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CITY OF SANTA ANA <br />RECORDS RETENTION SCHEDULE <br />GENERAL RECORDS <br /> <br />Exhibit A <br /> <br />RECORD RECORD DEPT RETAINING RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES ORIGINAL RECORD DESCRIPTION START DATE PERIOD <br />Agreements City Council-approved Clerk of the Council Contractual Expiration Date 4 Yrs Code of Civil <br /> agreements entered Procedures <br /> into by the City Sec. 337 <br /> City Manager-approved Clerk of the Council relating to goods, <br /> services, and program <br /> responsibilities; <br /> Agency/Dept. Head- Originating Dept. include joint powers <br /> approved agreements <br />Budget Annual Budget Book Clerk of the Council Council-approved City Approval Date 7 Yrs City-defined <br /> Budget <br /> Appropriation Finance Mgr. Svcs Changes to the City Approval Date 2 Yrs GC 34090 (dj <br /> Adjustments budget approved by <br /> the Council and/or <br /> City Manager <br /> Budget Backup Originating Dept. Color-coded budget <br /> Documentation forms and other <br /> support documents <br /> Fees Documentation Originating Dept. Budget forms used to <br /> justify setting or <br /> increasing City fees <br />Correspondence Council Requests City Manager Forms used by Response Date 2 Yrs GC 34090 (dj <br /> Councilmembers to <br /> request information <br /> and/or certain staff <br /> actions <br /> <br /> <br />