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City of Santa Ana <br />Records Retention Schedule <br /> <br />GENERAL RECORDS <br /> <br />Resolution ~4-048 <br />Page A-2 of A-7 <br /> <br />RECORD RECORD DEFT RETAINING RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES ORIGINAL RECORD DESCRIPTION START DATE PERIOD <br />Correspondence General Receiving Dept. Refers to 'toose' Receipt Date 2 Yrs GC 34090 (d) <br />(Continued) Correspondence- correspondence that <br /> Incoming cannot be legitimately <br /> attached to some <br /> major record series <br /> such as Projects or <br /> Agreements; see also <br /> resolution text for full <br /> definition <br /> General Originating Dept. Transaction <br /> Correspondence Date <br /> Outgoing <br />Payroll Accrual Records Finance & Mgt. Svcs Forms to indicate Pay Period 2 Yrs FMS keep <br /> earned and used Date originals <br /> leaves permanently. <br /> Destroy dept. <br /> copies after 2 <br /> yrs. <br /> Attendance Reports Self-explanatory <br /> Exception Sheets Forms to modify <br /> and/or input late <br /> entries in attendance <br /> reports <br /> Leave of Absence Originating Dept. Forms to authorize GC 34090 (d) <br /> absence from work <br /> <br /> <br />