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City of Santa Ana <br />Records Retention Schedule <br /> <br />COMMUNITY DEVELOPMENT AGENCY <br /> <br />Resolution 95-018 <br />Page E-3 of E-4 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />Parking Garages Monthly revenue Self-explanatory Receipt Date 2 Yrs <br /> statements <br /> Insurance records Self-explanatory Expiration Date <br /> Official statements & Bond information regarding building Retirement Date <br /> documents of downtown garages <br /> Annual assessments to Properb/tax report Assessment Date <br /> county <br />Parking Lots Validations Dept parking validations log Validation Date 2 Yrs <br /> Parking pass files Employee parking passes Date pass returned <br />Parking Meters Monthly revenue Self-explanatory Date of receipt 2 Yrs <br /> statements <br /> Broken meter reports Report Date <br /> Meter repair records Repair Date <br /> Meter database info. Date of entry <br />Real Estate Files Acquisition File Agent's diary, offer letter and other Close of escrow 2 Yrs <br /> correspondence, escrow documents, <br /> Relocation File Informational documents, claim Receipt of final 2 Yrs <br /> forms, verification of payment, etc. relocation payment <br /> Appraisals Assesses value of property/ Receipt Date 4 Yrs <br /> Residential Real Estate Includes deeds, parcel maps, tracts Creation Date Perpetual <br /> Records maps, right of way maps, etc. <br /> <br /> <br />