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City of Santa Ana PERSONNEL SERVICES Resolution 95-018 <br />Records Retention Schedule Page I-3 of 1-22 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />CONTRACT FILES** Medical Official annual medical insurance Contract Microfilm & Department <br />(continued) contract files, arranged Expiration Date destroy hard defined <br /> chronologically by insurance copy after 3 yrs; <br /> carrier, keep m/f <br /> permanent. <br />EMPLOYMENT Full-/Part-Time U.S. Dept. of Justice Immigration See Retention 3 yearn after the Immigration <br />ELIGIBILITY Employees and Naturalization forms Period Column date Reform and <br />VERIFICATION completed and signed by EE and employment Control Act of <br />(FORMS I-9) ** reviewed and verified (with begins or 1 year 1986, Pub. L. <br /> necessary documentation) by after 99-603 (8 <br /> employer representative, employment is U.S.O. 1324a) <br /> Arranged alphabetically by terminated, <br /> employee's last name. whichever is <br /> later. <br />ENROLLMENT Dental Insurance Employee dental insurance EE separation/ Microfilm and 29 CFR <br />FORMS enrollment forms, arranged termination destroy hard 1602.30-.32 <br />(OFFICIAL)** individually by insurance carrier, date copy after 3 yrs; <br /> and then alphabetically by keep <br /> employee name. permanent. <br /> Flexible Spending, Enrollment forms for flexible EE separation/ Microfilm and 29 CFR <br /> Section 125 spending program, termination destroy hard 1602.30-.32 <br /> date copy after 3 yrs; <br /> keep <br /> permanent. <br /> Life Insurance Employee life insurance EE separation/ Microfilm and 29 CFR <br /> enrollment forms, arranged termination destroy hard 1602.30-.32 <br /> alphabetically by employee name. date copy after 3 yrs; <br /> keep m/f <br /> permanent. <br /> <br /> <br />