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City of Santa Ana <br />Records Retention Schedule <br /> <br />PERSONNELSERVICES <br /> <br />Resolution 95-O18 <br /> Page I-2 of 1-22 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />AIR QUALITY Emergency Episode Log and actions taken on Date of 2 years SCAQMD <br />PROGRAM Alert forecasts of air quality as provided Episode Regulation VII, <br />(continued) by Air Quality Management District Rule 707 <br /> (AQMD). Filed chronologicafiy. <br />BILLINGS Medical/Dental Individual medical/dental Date Received 3 years Department <br /> Insurance Carrier insurance carrier billings, defined <br /> arranged chronologically by <br /> month within each provider's file. <br /> Unemployment Ins. UI quarterly bills from State of Date Received 3 years Department <br /> California Employment defined <br /> Development Department, and <br /> summaries of payments made by <br /> the City of Santa Aha. Kept in <br /> chronological order. <br />CONTRACT FILES** Dental Official annual dental insurance Contract Microfilm & Department <br /> contract fi~es, arranged Exp/rat/on Date destroy hard de~ned <br /> chronologically by insurance copy after 3 yrs; <br /> carrier, keep m/f <br /> permanent. <br /> Life Official annual life insurance Contract Microfilm & Department <br /> contract files, arranged Expiration Date destroy hard defined <br /> chronologically by insurance copy after 3 yrs; <br /> carrier, keep m/f <br /> permanent. <br /> LTD Insurance Official annual Long-Term Contract Microfilm & Department <br /> Disability (LTD) contract files, Expiration Date destroy hard defined <br /> arranged chronologically by copy alter 3 yrs; <br /> insurance carder, keep m/f <br /> permanent. <br /> <br /> <br />