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CH of Santa Ana POLICE DEPARTMENT Resolution 95-O18 <br />Records Retention Schedule Page K-2 of K-6 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />APPLICATIONS Taxi Cab Application forms, letters of approval or Date of 2 Yrs Traffic Section <br />PERMITS denial and miscellaneous correspondence Acceptance or <br />Continued Denial <br /> Tow Truck Application forms, letters of approval or <br /> denial and miscellaneous correspondence <br />COP PROJECTS By Project Community Oriented Policing (COP) Date of Report 3 Yrs Field Operations <br /> problem solvin~ intervention reports <br />CERTIFIED MAIL By Calendar Year Post Office receipts documenting delive[y of Date Mailed 2 Yrs Traffic Section <br />RECEIPTS materials sent via certified mail <br />CITATIONS By Citation Number Parking Citations Date of Issuance 2 Yrs Traffic Section <br /> Traffic Citations <br />CITIZEN By Employee Name Investigations of alleged employee Date Complaint 5 Yrs Internal Affairs <br />COMPLAINTS misconduct Reported <br />DAILY LOGS By Officer Name Record of employee's daily activities Date Written 2 Yre Traffic Section <br /> By Supen/isor Name Record of supervisor's daily activities Date Written 2 Yre Field Operations <br />DISPOSITIONS By Name Seamh and seizure documents received Date Probation 2 Yrs Records Section <br />(SEARCH & from court without case numbers Ends <br />SEIZURES) <br />EMPLOYEE Background File Record of background investigation Termination of 3 Yrs Personnel Section <br />RECORDS Employment <br /> Medical File Medical information for each employee Termination of 30 Yrs US OSHA 29 CFR <br /> Employment 191020 - Personnel <br /> Section <br /> Personnel File Employment records, ie evaluations, pay Termination of 3 Yrs Personnel Section <br /> chan,qes, commendations, etc Employment <br /> <br /> <br />