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City of Santa Ana <br />Records Retention Schedule <br /> <br />POLICE DEPARTMENT <br /> <br />Resol~on 95-018 <br />Page K-4 of K-6 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />JAIL INMATE By Inmate Name Booking, release and custody files Date of Arrest 3 Ym Detention Facility <br />RECORDS <br />JAIL OPERATIONS Activity Summary Synopsis of population demography Date of log 2 Yrs Detention Facility <br />REPORTS <br /> Incident Report Detailed occurrence documentation Date of report 3 Ym Detention Facility <br /> Shift Activity Log Significant events, welfare checks, etc Date of log 2 Yrs Detention Facility <br />MINUTES Human Relations Meeting minutes Date of Meeting Permanent Investigation Division <br /> Commission <br /> Uniform Committee Meetin~l minutes Date of Meetin~ 2 Yrs Field Operations <br />PERSONNEL By Name City employment requests for record checks Date of Request 2 Ym Records Section <br /> of new employees and supporting <br /> documents <br /> By Name Explorer Post applications and performance Date of 2 Yrs Training Section <br /> records of Explorers Termination <br />POLICE REPORTS Crime Reports Incidents wherein a case number is issued Date of Report Permanent Files are microfilmed <br /> as permanent records; <br /> Traffic Reports hard copy files are <br /> destroyed after 2 years <br /> Information Reports - Records Section <br /> Homicide Reports Incidents wherein a murder is committed Permanent Permanent Records Section <br /> Marijuana under 1 oz Incidents involving less than 1 oz of Date Occurred 2 Yrs Health and Safety <br /> Code 113615 Records <br /> marijuana <br /> Section <br /> <br /> <br />