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City of Santa Ana <br />Records Retention Schedule <br /> <br />POLICE DEPARTMENT <br /> <br />Resolution 95-O18 <br />Page K-5 of K-6 <br /> <br />· RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />POLYGRAPH By Calendar Year Pre-employment polygraph examinations Date of Creation 3 Yrs Personnel Section <br />FILES <br />PSYCHOLOGICAL By Calendar Year Pre-employment psychological examinations Date of Creation 3 Yrs Personnel Section <br />FILES results <br />SEXUAL By Calendar Year Investigations of sexual harassment Investigation 5 Yrs Personnel Section <br />HARASSMENT complaints Completion Date <br />INVESTIGATION <br />STATISTICAL UCR State reports of statistics on crimes and Date of Report 10 Yrs Records <br />REPORTS (Uniform Crime Report) supporting documents Section <br /> Crime Tally Sheets Forms used to collect crime data Date of Crime 2 Yrs Records Section <br />TRAINING Departmental Orders Self-explanatory Permanent Permanent Training Section <br />RECORDS <br /> Employee Training Schools and classes attended by police Termination Date 5 Yrs Training Section <br /> Records - By Employee employees <br /> Name <br /> Jail Training Records - Jail employee training records Termination Date 5 Yrs Detention Facili~ <br /> By Employee Name <br /> K-9 Training Records - Training records of K-9 officers Termination Date 5 Yrs K-9 Unit <br /> By Officer Name <br /> Law Summary Summaries issued by City Attorney and Date of Issue 5 Yrs Training Section <br /> Legal Advisor <br /> <br /> <br />