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RESOLUTION 95-033 Page 6 2 hereof; the effective date of such merit increase, if granted, shall be on the first (lst) day of the month following the completion of such required length of service or an equivalent number of hours. Advancemen~ to Merit Step "E" may be granted only for continued meritorious and efficient service and continued improvement by the officer or employee in the effective performance of the duties of his or her position. Such merit advancement shall require the following: (1) There shall be on file in the Office of the Director of Personnel a copy of each periodic efficiency or performance report required to be made on the officer or employee by the Civil Service Rules and Regulations and/or the City Manager during the period of service time of such officer or employee subsequent to his or her last salary advancement. (2) The head of the department in which the officer or employee is employed shall, at least twenty (20) calendar days prior to the anticipated completion of such officer's or employee's required length of service, file with the City Manager a statement recommending the granting or denial of the merit increase and supporting such recommendations with specific reasons therefor. The officer or employee shall be notified by the department head as to such recommendations and shall be informed of the reasons therefor. (3) No advancement in salary above Step "D" shall become effective until approved by the City Manager, except when placement on a salary step above Step "D" results from promotion under the provisions of Section 9 of this Resolution. C. Lenqth of Service Required When Advancement To Merit Step Is Denied. When an officer or employee has not been approved for advancement to the next higher salary step, he or she may be reconsidered for such advancement after the completion of three (3) months of additional service (or an equivalent number of hours) and shall be reconsidered for such advancement after the completion of six (6) months of additional service (or an equivalent number of hours). This reconsideration shall follow the same steps and shall be subject to the same actions as provided in subparagraphs B(2) and (B) (3) of this Section." 16. That Section 8 is hereby amended to read as follows: "Section 8. REDUCTION IN SALARY STEPS. Any officer or employee who is being paid at Merit Step "E" may be reduced to Step "D" of the appropriate salary range, upon the recommendation of the department head and the approval of the City Manager. Procedure for such reduction shall follow the same procedure as outlined for merit advancements in Section 7 above, and such officer or employee may be considered for readvancement under the same provisions as contained in subsection C of Section 7."