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City of Santa Ana <br />Records Retention Schedule <br /> <br />GENERALRECORDS <br /> <br />Resolution 96-088 <br />Page A-6 of A-8 <br /> <br />RECORD RECORD DEPT RETAINING RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES ORIGINAL RECORD DESCRIPTION START DATE PERIOD <br />PURCHASES Direct Payment Finance & Mgt. Svcs Forms to generate City checks Transaction 2 Yrs GC 34090 (d) <br />(Continued) Vouchers to pay City creditors; used in Date <br /> lieu of PO when item(s) and <br /> vendor(s) are known or for <br /> direct purchases up to $200 <br /> Duplicating Requests Receipts for copying services <br /> Materials Release Forms to order certain items <br /> direct from City-approved <br /> vendor list <br /> Petty Cash Receipts Reimbursement forms for <br /> authorized expenses under $75 <br /> Property Transfer/Loss Self-explanatory <br /> Reports <br /> Purchase Orders Forms generated from <br /> Purchase Requisitions <br /> Purchase Requisitions Dept. request for FMS to locate <br /> best price and vendor for items <br /> to be ordered <br /> Stores Issue Slips Receipts for materials used <br /> Travel Request & Self-explanatory <br /> Expense Report <br /> <br /> <br />