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City of Santa Ana CLERK OF THE COUNCIL Resolution 96-088 <br />Records Retention Schedule Page B-5 of B-11 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />ELECT Nominations Papers - Nomination papers and candidate statements Term 4 Yrs Elections Code (ECl Sec. <br />continued By Election for each election Expiration 17100 <br /> Petitions Charter amendments, initiatives, recalls, and Certification of 8 Mos EC Sec. 17200 requires . <br /> referenda; include intent to circulate petition, election results petition documents be <br /> text of petitions, City Attorney-approved kept 8 months after <br /> petition titles, proof of publication, and all or Council adoption of <br /> related documents; also include copies of election results <br /> documents sent to but not returned by Clerk's final <br /> petition proponents including RFCA's exam of petition or <br /> or after Clerk's final exam of <br /> petition ~£no election is <br /> Submittal held. <br /> Deadlines <br /> Charter Amendments Documents relating to elections on Charter Permanent Hard copy <br /> amendments including RFCA's <br />FINANCE BOND EXHIBITS- Bond documents referenced in enabling Permanent Retained as both <br />(Financial By Bond Issue RESO or ORD microfilm and original <br />Documents) hard copy <br /> BOND TRANSCRIPTS- Backup documents for bond issues e.g., Maturity Date 2 Yrs G C Sec. 34090 <br /> By Bond Issue legal opinions of bond counsel <br /> CAFR-By Fiscal Year Annual financial statements on City assets, Year Date Original tile in Finance & <br /> (Comprehensive Annual liabilities, revenues, and expenditures Management Services; 3 <br /> Financial Report) prepared by City staff and subjected to an public copies maintained <br /> independent audit per Charter Sec. 423 in the Clerk's office per <br /> Charter Sec. 423 <br /> <br /> <br />