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City of Santa Ana CLERK OF THE COUNCIL Resolution 96-088 <br />Records Retention Schedule Page B-6 of B-11 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />FINANCE EXPEND-By Year & Copies of Direct Payment Vouchem (DPV's), Folder Year 2 Yrs Reference File <br />continued Account Number Materials Releases (MR's), Pumhase Orders Date <br /> (Expenditures) (PO's) and other Clerk expenditure records <br /> FEES Copies of most recent fee schedules for bail, Reference File <br /> (Various C~ Fees) trash, utility, water, miscellaneous fees, and <br /> other fees <br /> PRO J-By Number Winning bids (originals) for Council-approved Project 4 Yrs CCP Sec. 337 <br /> (Projects) contracts for construction, improvement, Completion <br /> maintenance, rehabilitation of public facilities Date Comprehens'rve PROJ file <br /> including change orders; contains RFCA's is retained by the Public <br /> and insurance certificates; filed by PROJ Works Agency <br /> number and grouped by calendar year. <br /> Losing bids (originals) are maintained by the <br /> Public Works Agency. <br /> SPEC-By Number Winning bids (originals) for Council-approved Receipt of 4 Yrs CCP Sec. 337 <br /> (Specifications) contracts to purchase equipment, materials, Goods or <br /> sewices; contains RFCA's and insurance Completion Comprehensive SPEC file <br /> certificates; filed by SPEC number and Date is retained by Finance & <br /> grouped by calendar year. Management Sewices <br /> Losing bids (originals) are maintained by the <br /> Finance & Management Services. <br /> <br /> <br />