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City of Santa Ana <br />Records Retention Schedule <br /> <br />GENERAL RECORDS <br /> <br />Resdution 96-088 <br />Page A-2 of A-8 <br /> <br />RECORD RECORD DEPT RETAINING RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES ORIGINAL RECORD DESCRIPTION START DATE PERIOD <br />CORRESPON- Incoming General ReceMng Dept. "Loose" correspondence that Receipt Date 2 Yre GC 34090 (d) <br />DENCE Correspondence cannot be legitimately attached <br />(Continued) to some major record series <br /> such as AGMT or PROJ <br /> Outgoing General Originating Dept. See RESO text for full definition Transaction <br /> Correspondence Date <br />FPPC FPPC Form 730 Originating Dept, Conflict of interest statements Filing Date 7 Yrs GC 81009 (e) <br />(FAIR POLITICAL Statements of of dept. heads and certain City <br />PRACTICE Economic Interest or staff members as designated by <br />COMMISSION) dept. heads. <br /> Clerk of the Council <br /> Original Form 730's of dept, <br /> heads are forwarded to the <br /> Clerk. All other Form 730 <br /> originals are retained by depts. <br />PAYROLL Accrual Records Finance & Mgr. Svcs Forms to indicate earned and Pay Period 2 Yrs FMS retains <br /> used leaves Date originals. <br /> Destroy dept. <br /> copies after 2 yrs. <br /> Attendance Reports Self-explanatory <br /> Exception Sheets Forms to modify and/or input <br /> late entries in attendance <br /> reports <br /> <br /> <br />