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City of Santa Ana POLICE DEPARTMENT Resolution 96-088 <br />Records Retention Schedule Page K-3 of K-6 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />EVIDENCE Latents By Case Number Latent pdnts obtained from crime scenes Date Obtained 5 Yrs ID Lab <br /> Log Books By Case Log books for beginning and final Permanent Permanent Evidence Section <br /> Number dispositions of all booked evidence items <br /> Negatives By Case Negatives of photos taken from crime Date Obtained 5 Yrs ID Lab <br /> Number scenes <br />FIELD INTERVIEW By Name Documentation of a field contact by an Date Written 2 Yrs Records Section <br />CARDS officer <br />FINANCE Petty Cash Receipts-By Expense vo hers and reimbursement Date of 2 Yrs Special Investigations <br /> Fiscal Year requests Reimbursement <br />GRAFFITI TASK Correspondence, records of Date of incident 3 Yrs Field Operations <br />FORCE interdepartmental actions concerning Task <br /> Force issues <br />JAIL Inmate Grievances Inmate complaints and dispositions Date of 2 Yrs Detention Facility <br />ADMINISTRATIVE Completion <br />REPORTS <br /> Inspections Results of other governmental agencies Date of <br /> inspections Inspection <br /> inmate Mail Log Inamte mail summary Date of Log <br /> Intake Statistics Daily summary of intakes Date of <br /> Summary <br /> Population Roster Dailty population rester Date of Log <br /> <br /> <br />