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City of Santa Ana POLICE DEPARTMENT Resolution 96-088 <br />Records Retention Schedule Page K-4 of <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />JAIL INMATE By Inmate Name Booking, release and custody files Date of Arrest 3 Yrs Detention Facility <br />RECORDS <br />JAIL OPERATIONS Activity Summary Synopsis of population demography Date of log 2 Yrs Detention Facility <br />REPORTS <br /> Incident Report Detailed occurrence documentation Date of report 3 Yrs Detention Facility <br /> Shift Activity Log Significant events, welfare checks, etc Date of log 2 Yrs Detention Facility <br />MINUTES Human Relations Meeting minutes Date of Meeting Permanent Investigation Division <br /> Commission <br /> Uniform Committee Meeting minutes Date of Meeting 2 Yrs Field Operations <br />PERSONNEL By Name City employment requests for record checks Date of Request 2 Yrs Records Section <br /> of new employees and supporting <br /> documents <br /> By Name Explorer Post applications and performance Date of 2 Yrs Training Section <br /> records of Explorers Termination <br />POLICE REPORTS Cdme Reports Incidents wherein a case number is issued Date of Report Permanent Files are microfilmed <br /> Traffic Reports as permanent records; <br /> hard copy files are <br /> Information Reports destroyed after 2 years <br /> Records Section <br /> Homicide Reports Incidents wherein a murder is committed Permanent Permanent Records Section <br /> Marijuana under 1 oz Incidents involving less than 1 oz of Date Occurred 2 Yrs Health and Safety <br /> marijuana Code 113615 Records <br /> Section <br /> <br /> <br />