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CITY OFSANTAANA <br />FINANCE & MANAGEMENT SERVICES <br />RECORDS RETENTIONSCHEDULE <br /> <br />Resolution 98-088 <br /> Exhibit F <br /> Page F-1 of F-19 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />ACCOUNTING & ACCOUNTS PAYABLE - End of year accounts payable accruals; Date prepared Hard copy 1 year <br />BUDGET Cash & Accrual Closing Annual emission fee report for Microfiche 3 years <br /> Corporate Yard - Rule 301 <br />ACCOUNTING & ACCOUNTS PAYABLE - Lists of paid invoices by vendor Date prepared 3 years <br />BUDGET Cash Requirements <br /> (AP50) <br />ACCOUNTING & ACCOUNTS PAYABLE - Lists of paid invoices by fund and Date prepared Hard copy 1 year <br />BUDGET Distribution Register activity Microfiche 10 <br /> (AP70) years. <br />ACCOUNTING & ACCOUNTS PAYABLE - Forms to generate City checks to pay Date prepared 3 years <br />BUDGET Direct Payment Voucher City creditors; used in lieu of Purchase (Note: grant- <br /> (DPV) Order when items(s) and vendor(s) are funded items are <br /> known or for direct purchases up to retained 8 years) <br /> $200; includes invoices being paid <br />ACCOUNTING & ACCOUNTS PAYABLE - Forms used in lieu of DPV to authorize Date prepared 3 years <br />BUDGET Materials Release (MR) purchase of certain goods and services (Note: grant- <br /> direct from a City-approved vendor list; funded items are <br /> includes invoices being paid retained 8 years) <br /> <br />ACCOUNTING & ACCOUNTS PAYABLE - Forms to authorize purchase of goods Date prepared 3 years <br />BUDGET Purchase Order or services contained in a Purchase (Note: grant- <br /> Requisition; includes invoices being funded items are <br /> paid retained 8 years) <br /> <br /> <br />