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CITY OF SANTA ANA <br />FINANCE & MANAGEMENT SERVICES <br />RECORDS RETENTION SCHEDULE <br /> <br />Resolution 98-O88 <br /> Exhibit F <br /> Page F-2 of F-19 <br /> <br /> RECORD RECORD RECORD RETENTION RETENTION REMARKS <br /> CATEGORY SERIES DESCRIPTION START DATE PERIOD <br /> <br />ACCOUNTING & ACCOUNTS PAYABLE - Self-explanatory Date prepared 3 years <br />BUDGET Travel Request & <br /> Expense Report <br /> <br />ACCOUNTING & ACCOUNTS PAYABLE- Lists weekly payments to vendors filed Date prepared Hard copy 3 years <br />BUDGET Vendor Claim Check by vendor name and fiscal year Microfiche 10 <br /> Register (AP65) years <br /> <br />ACCOUNTING & ACCOUNTS Lists unpaid billings for false alarms, Date prepared Hard copy 1 year <br />BUDGET RECEIVABLE - By accident damage; filed by customer Microfiche 3 years <br /> Customer name and by fiscal year <br /> <br />ACCOUNTING & ACCOUNTS List miscellaneous unpaid billings by Date prepared Hard copy 1 year <br />BUDGET RECEIVABLE - By Fund Fund Microfiche 3 years <br /> <br />ACCOUNTING & ACCOUNTS Lists all Miscellaneous Accounts Date prepared 3 years <br />BUDGET RECEIVABLE - Collection Receivable (MAR) accounts sent to the <br /> City's designated collection agency and <br /> Agency Reports the monthly status thereof <br /> <br />ACCOUNTING & ACCOUNTS Forms used to request Finance to Date prepared 2 years <br />BUDGET RECEIVABLE - Notice of cross-charge City departments or bill <br /> Accounts Receivable outside parties for services rendered <br /> <br />ACCOUNTING & ACCOUNTS Source documentation of MAR invoices Date paid 3 years <br />BUDGET RECEIVABLE - Notice to from different departments <br /> Bill <br /> <br /> <br />