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City of Santa Aha <br />Records Retention Schedule <br /> <br />GENERAL RECORDS <br /> <br />Resolution 98-088 <br /> Page A-2 of A-8 <br /> <br />RECORD RECORD DEPT RETAINING RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES ORIGINAL RECORD DESCRIPTION START DATE PERIOD <br />CORRESPON- Council Requests City Manager Forms used by the Mayor and Response 2 Yrs City defined <br />DENCE Councilmembers to request Date <br /> information and/or certain staff <br /> actions <br /> Incoming General Receiving Dept. "Loose" correspondence that Receipt Date 2 Yrs GC 34090 (d) <br /> Correspondence cannot be legitimately attached <br /> to some major record series <br /> such as AGMT or PROJ <br /> Outgoing General Originating Dept. Transaction <br /> Correspondence See RESO text for full definition Date <br />FPPC FPPC Form 700 Originating Dept. Conflict of interest statements Filing Year 7 Yrs GC 81009 (e) <br />(FAIR Statements of Economic of dept. heads and certain City <br />POLITICAL Interest or staff membem as designated <br />PRACTICE by dept. heads. <br />COMMISSION) Clerk of the Council <br /> Original Form 700's of dept. <br /> heads are forwarded to the <br /> Clerk. All other Form 700 <br /> originals are retained by depts. <br />PAYROLL Accrual Records Finance & Mgt. Svcs Forms to indicate earned and Pay Period 2 Yrs FMS retains <br /> used leaves Date originals. <br /> Destroy dept. <br /> Attendance Reports Self-explanatory copies after 2 <br /> yrs. <br /> <br /> <br />