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City of Santa Ana GENERAL RECORDS Resolution 98-088 <br />Records Retention Schedule Page A-3 of A-8 <br /> <br />RECORD RECORD DEPT RETAINING RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES ORIGINAL RECORD DESCRIPTION START DATE PERIOD <br />PAYROLL Leave of Absence Originating Dept. Forms to authorize absence Pay Period 2 Yrs GC 34090 (d) <br />(Continued) (Except Medical Leaves; from work Date <br /> see Personnel Services <br /> Schedule) <br />PERSONNEL- Benefits Enrollment Personnel Services Forms to indicate employee's Separation 3 Yrs 29 CFR 1602.30- <br />EMPLOYEE services providers of choice Date .32 <br />RECORDS <br /> Catastrophic Leave Forms to authorize leave 5 Yrs <br /> Donations donations to employees in need <br /> Certifications Forms used to fill a vacant <br /> position <br /> Grievances (Closed) Grievances are filed, <br /> processed, closed and <br /> transferred to employee's file <br /> Medical Releases Doctor-issued forms used to 30 Yrs US OSHA 29 <br /> authorize employees on leave CFR 1910.2 <br /> to return to work <br /> Performance Evaluation Self-Explanatory 5 Yrs 29 CFR 1602.30- <br /> 32 <br /> <br /> <br />