2001-012 - Federal Highway Administration Funding Program

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Starting with the Federal fiscal year 2002, the 'amoUnt of overall goal, the method to calculate the goal, and the breakout of estimated race-neutral and race-conscious participation will be required annually by June I in advance of the Federal fiscal year beginning October 1 for FtBVA-assisted contracts. Submittals will be to the Caltrans' DLAE. An exception to this will be if FTA or FAA recipients are required by FTA or FAA to submit the annual information to them or a designee by another date. FIGVA recipients will follow this process: Once the DLA~ has responded with preliminary comments and the comments have been incorporated into the draft overall goal information, the City of Santa Aha will publish a notice of the proposed overall goal, informing the public that the proposed goal and its rationale are available for inspection during normal business hours at the City of Santa Ana's principal office for 30 days following the date of the notice, and informing the public that City of Santa Ana's comments will be accepted on the goals for 45 days following the date of the notice. Advertise- merits in newspapers, minority focus media, trade publications, and websites will be the normal media to accomplish this effort. The notice will include addresses to which comments may be sent and addresses (including offices and websites) where the proposal may be reviexved. The overall goal resubmission to the Caltrans DLAE, will include a summary of information and comments received during this public participation process and City of Santa Ana's responses. This will be due by September 1 to the Caltrans DLAE. The DLAE will have a month to make a final review so the City of Santa Ana may begin using the overall goal on October 1 of each year. If there is a design build, please refer to Appendix B of this Model DBE Pro,am. XV Contract Goals (§26.51) City of Santa Ana will use contract goals to meet any portion of the overall goal. City of Santa Ana does not project being able to meet by the use of race-neutral means. Contract goals are established so. that, over the period to which the overall goal applies, they will cumulatively result in meeting any portion of the overall goal that is not projected to be met throu~ the use of race-neutral means. Contract goals will be established only on those DOT-assisted contracts that have subcontracting possibilities. Contract goals need not be established on every such contract, and the size of contract goals will be adapted to the circumstances of each such contract (e.g., type and location of work, availability of DBEs to perform the particular type of work). The contract work items will be compared with eli~ble DBE contractors willing to work on the project. A determination will also be made to decide which items are likely to be performed by the prime contractor and which ones are likely to be performed by the subcontractor(s). The goal will then be incorporated into the contract documents. Contract goals will be expressed as a percentage of the total amount of a DOT-assisted contract.