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City of Santa Ana PERSONNEL * <br />Records Retention Schedule Page I-11 of 1-22 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />OFFICIAL Medical Leave of Leave of Absence forms used in the EE separation/ 30 yrs total; US OSHA 29 <br />PERSONNEL FILES Absences (Including documentation of medical leave termination date microfilm and CFR 1910.20 <br />(continued) Pregnancy Leave and (including pregnancy leave and destroy hard copy <br /> Family and Medical Family and Medical Leave). after 5 yrs; keep <br /> Leave). ** m/f 25 yrs. <br /> Miscellaneous Documents not specifically EE separation/ If medical-related, Medical related - <br /> Documents mentioned but kept in official termination date 30 yrs (5 yrs as US OSHA 29 <br /> personnel file. hard copy; CFR 1910.20; <br /> microfilm - keep non-medical <br /> perm.); non- related - 29 CFR <br /> medical, 5 yrs* 1602.30-.32 & <br /> WCLC, Section <br /> 3212 <br /> Notice of Separation Form completed by employee and/or EE separation/ 5 yrs* 29 CFR <br /> department indicating effective date termination date 1602.30-.32& <br /> of separation, last day on the job, WCLC Section <br /> reason for separation, etc. 3212 <br /> Oath of Office Form completed and signed by EE separation/ 5 yrs* 29 CFR <br />e::° employee affirming allegiance to the termination date 1602.30-.32 & <br />o_. Constitution of the United States and WCLC Section <br />~ the Constitution of the State of 3212 <br />o Califomia. <br />-oz <br />o.% ~ Outside Employment Form submitted by employee for EE separation/ 5 yrs* 29 CFR <br />~o c) approval for employee to be termination date 1602.30-.32 & <br />.~ o~ engaged in outside employment. WCLC Section <br /> 3212 <br /> <br /> <br />