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City of Santa Ana PERSONNEL <br />Records Retention Schedule Page 1-12 of 1-22 <br />'0 <br /> <br />c RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />~ o~ CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />3Z <br />~FFICIAL Performance Employee performance evaluation EE separation/ 5 yrs*** 29 CFR <br />~ERSONNEL FILES Evaluations forms completed by supervisory termination date 1602.30-.32 & <br />~ontinued) personnel re employees WCLC Section <br />o accomplishment of their assigned 3212 <br />~ duties and responsibilities, etc. <br /> PERS Enrollment Forms to enroll employees in the EE separation/ 5 yrs*** 29 CFR <br /> Public Employees' Retirement termination date 1602.30-.32 & <br /> System (PERS) WCLC Section <br /> 3212 <br /> Pre-Employment Forms completed by employee and EE separation/ 30 yrs total; US OSHA 29 <br /> Medical medical clinic to assess physical termination date microfilm and CFR 1910.20 <br /> capability of employee prior to hiring, destroy hard copy <br /> after 5 yrs; keep <br /> m/f 25 yrs. <br /> Security Check Form Form completed by Personnel Svcs EE separation/ 5 yrs* 29 CFR <br /> to request Police Dept to conduct termination date 1602.30-.32 & <br /> security check on employee prior to WCLC Section <br /> hiring. 3212 <br /> Special Licenses Special licenses issued to EE separation/ 5 yrs* 29 CFR <br /> employees from DMV, accredited termination date 1602.30-.32 & <br /> schools, etc., verifying employee WCLC Section <br /> meets certain job-related 3212 <br /> requirements. <br /> Tuition Copies of applications for training EE separation/ 5 yrs* 29 CFR <br /> Reimbursement and educational assistance which termination date 1602.30-.32 & <br /> Request show EE request, department head WCLC Section <br /> approval, and final disposition of 3212 <br /> request. <br /> <br /> <br />