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City of Santa Ana PERSONNEl. <br />Records Retention Schedule Page I-5 of 1-22 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />JOB BULLETINS Master Copies Originals of master copies of job Date bulletin Microfilm and Department <br /> bulletins filed numerically by year. posted destroy hard copy defined <br /> after 5 yrs; keep <br /> m/f permanent. <br /> Historical Files Includes job bulletins, past and Date first bulletin Ongoing; when Department <br /> present. One copy of every past for a class is deleted defined <br /> bulletin and supplemental application classification is rec, ords are <br /> form is retained. Each time a new posted segregated and <br /> bulletin is pdnted, a copy is acco- may be <br /> clipped to the folder and extra copies microfilmed. <br /> are put in the file, Filed <br /> alphabetically by job classification <br /> title. <br />JOB Classification/ Basis for salary rates, job Date study 10 years Department <br />SPECIFICATIONS Compensation Study descriptions. Arranged completed defined <br /> Records alphabetically by classification title. <br /> Full-Time Positions Historical collection of job descrip- Date job Ongoing; when Department <br /> tions as changed over time for City classification class is deleted defined <br /> of Santa Ana full-time job deleted records are <br /> classifications, segregated and <br />3] may be <br />(1) <br />~ microfilmed. <br />o_ <br />O <br />= League of Cities Preparation files and final copies for Survey Two years Department <br />z Benchmark and League of Cities. completion date defined <br />'13 <br />~ .o Benefits Survey <br />~ o Part-time/Temporary Background material and final job Date job Permanent Department <br /> Positions description for all part-time and classification defined <br /> seasonal positions, arranged in deleted <br /> alphabetical order. <br /> <br /> <br />